Commercial grounds contracts go to whoever responds first.
Property managers and HOAs send the same RFP to five contractors and sign with the one who answers fast and looks buttoned-up. We catch every commercial inquiry, capture the property and scope details, and get you in front of the decision-maker before the bid window closes.
calls unanswered
after hours
avg. annual contract
A missed commercial RFP or a slow bid response is a whole season's recurring contract, gone.
What's leaking, in Landscaping numbers
The first vendor to respond to a commercial inquiry or RFP is far likelier to win it — the average firm takes 42 hours to respond (HBR), and about two in three callers who reach voicemail never leave a message.
of inbound calls go unanswered
of calls arrive after hours
of voicemail callers just call the next company
A typical landscaping maintenance contract runs about $18,000 a year — $1,500 a month (a large install or multi-property award, $50,000). Answer one more estimate request a week and win them at our conservative 15% and that's about $900/month — the kind of number the missed-call estimate works out for your actual phone.
Illustration using industry-benchmark averages, not a promise. A contract is counted at its monthly worth, never multiplied by a monthly call count, and a booked site visit is not a signed contract — the win rate above is ours, deliberately low. Tickets: derived from commercial grounds-maintenance contract ranges (~$1k–$5k/mo per property; $18k/yr is a conservative single-property annual value) + commercial install/hardscape ranges ($10k–$100k+, HomeAdvisor/Angi + industry data). Leakage uses conservative cross-trade floors (missed-call 27%, no-voicemail 67%); after-hours share is set low (~12%) because commercial buyers call during business hours — the leak is bid-response speed.
We triage Landscaping calls the way you would
The front office knows the difference between an emergency and a routine job — because it's tuned to your trade, not a generic script.
- emergencystorm / downed tree / hazard on a managed property
A hazard on a property you manage (downed limb, blocked access, ice) is a liability — get the property and contact, book the earliest slot available, and tell them the team will document it for the property manager.
- emergencysnow / ice event on a contracted property
Snow and ice are a slip-and-fall liability for commercial sites. Confirm which properties and note which are contracted. The team confirms when service runs on each one — never state a time yourself.
- urgentRFP / bid with a submission deadline
This is the leak that costs contracts: capture the property manager, the property/portfolio, the scope, and the bid deadline — then book the site walk immediately so we submit on time.
- standardnew commercial inquiry / contract renewal
Book a site walk and scoping call into the next standard window. Capture property type, number of properties, and which services (maintenance, snow, enhancements) they need.
Ready for your busy season
Commercial bid season — property managers put annual grounds contracts out to bid in late winter/early spring; be first to respond to RFPs and lock in the season's contracts.
Spring green-up & enhancements — mulch, cleanups, and install projects on commercial properties; upsell contracted accounts on seasonal enhancements.
Fall cleanup + snow contracts — leaf removal season overlaps snow & ice contract signing; win the winter service agreements before the first storm.
A West Michigan property-management company putting a 15-property maintenance contract out to bid calls three landscapers. Pocket Funnel answers, captures the portfolio and the RFP deadline, and books the site walk while the others are still on voicemail.
Landscaping moment
One RFP. Three companies called.
Illustrative scene · fictional businessThree recipients · sample scenario
The Landscaping site we'd build you
A real, clickable site with the front office wired in — open it and book a job on it.
Concept site — fictional business.
$71,500
recovered, at this trade's typical ticket
- Install or hardscape$50,000
- Service call$18,000
- After-hours call$3,500
Three recovered jobs in a month, at landscaping typical tickets. Illustrative arithmetic — not measured revenue.
See what your Landscaping phone is leaking.
Run the missed-call estimate for a monthly dollar figure, or book a demo and watch it answer a live call.